FinOps
Run IT and cloud finance on one connected model.
Most finance teams stitch together spreadsheets, a procurement queue and a separate asset ledger, then lose the thread between what was budgeted, committed and spent. DemandFlow® holds the whole chain in one model, from purchase requisition through purchase order and contract milestone to ledger posting and capitalised asset. Forecast and actual sit side by side on every line.
The Challenge
Financial control breaks down between the tools.
IT and project finance lives across too many systems. The budget is in one place, the purchase orders in another, the asset register in a third, and reconciling them is a month-end ritual rather than a continuous view. By the time variance surfaces, the money is already committed.
Forecast and actual drift apart
Project forecasts are set once and rarely revisited against real spend. Without forecast and actual on the same line, overspend is discovered after the period closes, not before.
Commitments are invisible until invoiced
A purchase order is real spend the day it is approved, but most budget views only count it once the invoice lands. Committed-but-not-yet-paid spend is the gap where budgets quietly blow.
Assets and depreciation live outside the plan
Capitalised assets, depreciation schedules and net book value sit in a finance system disconnected from the projects that created them, so the full cost picture is never in one place.
Project Finance Tracker
Track every project cost line, forecast against actual.
The project finance tracker (PFT) is the working ledger of a project’s planned and actual spend. Each line is classified, costed and, where relevant, tied to a named resource and day rate, so the project total is always the sum of explainable parts.
Line-level cost detail
Each PFT line records the item, its source and a spend type, and where the cost is a person it carries the staff member, their day rate and a single-resource flag. Costs are never anonymous totals; every line says what it is and where it came from.
Monthly forecast and actual
PFT lines hold monthly forecast and actual spend figures across the project. Variance is visible per line, per month, so a slipping cost is caught while there is still time to act rather than at year-end.
Spend types that classify the whole portfolio
Every line references a spend type such as hardware, software, internal labour, external labour or third-party services. The same classification runs across projects, so spend can be analysed by category consistently from a single project up to the portfolio.
AI Finance Review
Get an automatic read on budget health and forecast accuracy.
Running a finance review by hand means reading every line and forming a judgement. DemandFlow® can produce that judgement automatically. Each time a review is run on a project’s PFT, a finance AI review is captured and kept.
Seven dimensions assessed at once
The finance AI review assesses budget health, forecast accuracy, purchase-order coverage, spend profile, vendor concentration, risks and recommendations in one pass. It turns a tracker full of numbers into a clear statement of where the project finances stand.
Captured automatically, with history
Every review records when it was captured and by whom. Because reviews are stored as records against the project, the team can see how budget health and forecast accuracy have moved review over review, not just the latest snapshot.
Grounded in the real tracker
The review reads the project’s own finance-tracker lines, purchase orders and spend profile. It is not a generic scorecard; its findings on PO coverage and vendor concentration come from the project’s actual committed spend.
Budgets and Roadmaps
Hold original, revised and committed budget on the same line.
A roadmap in DemandFlow® is the approved, budget-committed view of a project’s work. It carries the financial plan year by year and keeps the original budget distinct from later revisions, so the audit trail of how a budget changed is never lost.
Annual lines, monthly detail
Each roadmap line covers a fiscal year and holds monthly forecast and actual figures, with running totals for total forecast and total actual. The roadmap is both a yearly budget and a month-by-month tracking view in the same record.
Original versus revised budget
A roadmap line keeps the original budget, a revised budget and the medium-term plan figure as separate values. When a budget is re-cut, the original number stays on record alongside the change, so variance is always measured against the right baseline.
Budget consumption traced to portfolio
Roadmap drawdown records capture how much budget each project draws from its portfolio allocation. Portfolio owners see how much of their committed budget each project has consumed, not just whether a project is over or under its own line.
Procurement to Ledger
Turn a requisition into a tracked purchase order and ledger entry.
Spend becomes real long before the invoice arrives. DemandFlow® follows it from the moment someone asks to buy, through approval and PO issuance, to the ledger posting against the project, so committed spend is visible the day it is committed.
Justified requisitions
A purchase requisition captures what is being purchased, why it is required and the impact of not purchasing, along with the quote amount, vendor and procurement category code. Requisitions move through a clear status flow from new to approval requested to PR and PO requested, so nothing is bought without a recorded case.
Purchase orders with a real approval chain
A purchase order carries the quote amount, the final PO amount, vendor and delivery status, plus a five-tier approver chain where each approver has their own status. Procurement integration references for Ariba and Oracle sit on the same record, linking DemandFlow® to existing buying systems.
Contracts, milestones and the ledger
Purchase contracts link a vendor to a programme or portfolio and distinguish pre-purchase from committed spend, with purchase milestones scheduling payments by value, spend type and year. Each ledger entry posts an amount against the project with its date and purchase-order reference, closing the loop from intent to recorded spend.
Chart of Accounts
Build cost on a real financial reference structure.
Reliable reporting needs reliable dimensions. DemandFlow® holds cost centres, GL accounts, budget codes and depreciation methods as managed reference entities, so costs are coded against a controlled structure rather than typed into free-text fields.
Cost centres and GL accounts
Cost centres carry a code, an owning department and an owner. GL accounts hold an account number, an account type of asset, expense, liability, revenue or equity, and a parent account, so the ledger structure can mirror a real chart of accounts with its own hierarchy.
Budget codes by fiscal year
Budget codes tie a code and a budget amount to a specific fiscal year and a cost centre, with an active flag to retire codes cleanly. Expenditure is controlled against approved budgets at the level finance actually manages them.
Depreciation policy you define
Depreciation methods define the calculation as straight line, declining balance, double declining balance, sum-of-years digits or units of production, each with its rate and accounting-policy notes. The depreciation rules applied to assets are your own policy, recorded and reusable.
Fixed-Asset Register
Carry assets from acquisition to disposal with full depreciation.
Capitalised assets need their own financial lifecycle, not a line in a project sheet. The fixed-asset register tracks each asset value from the day it is acquired to the day it is disposed, with depreciation, revaluation and impairment recorded along the way.
Capitalisation and net book value
A financial asset records acquisition cost, in-service date, useful life in months and residual value, then maintains depreciable amount, accumulated depreciation and current net book value. The register always shows what each asset is worth on the books today.
Revaluation, impairment and disposal
The same record handles revaluation adjustments, impairment with date, amount and reason, and disposal with proceeds and an automatically derived gain or loss. The asset’s status moves through capitalised, depreciating, fully depreciated, impaired, disposed and written off as its life plays out.
Coded to the chart of accounts
Each asset links to its cost centre, GL account and budget code, plus the vendor and purchase order it came from. The fixed-asset register is wired into the same financial reference structure as the rest of the platform, so asset values reconcile to the ledger.
Cost and Carbon
Forecast spend and carbon on the same resources.
Cost is no longer the only number that matters. DemandFlow® carries carbon alongside money on the same resources and materials, so a forecast can show financial cost and emissions together rather than running them in separate systems.
One financial model, from the first quote to the last depreciation run.
DemandFlow® brings IT and project finance into a single connected model: line-level forecasting and actuals in the project finance tracker, an AI finance review that reads budget health and forecast accuracy on demand, a roadmap that keeps original and revised budgets honest, a requisition-to-PO-to-ledger chain that makes committed spend visible early, a real chart of accounts, a full fixed-asset register with depreciation, and carbon tracked alongside cost. Nothing is bolted on after the fact, because it was all part of the same model from the start. Book a demo to see your own finances mapped onto it.
Resources priced in money and carbon
A resource carries a day rate, a spend-type classification and a carbon profile. The same resource that drives a project’s cost forecast also carries its daily carbon footprint, so labour can be planned against both budgets at once.
Materials with embodied emissions
Project materials record quantity and weight and calculate embodied Scope 3 carbon through a linked carbon factor. The physical cost of a project and its embodied emissions are recorded against the same project, on the same material lines.
Factors from a managed reference set
Carbon factors are reference records sourced from DESNZ, one per material, fuel, equipment or disposal type per effective year, and carbon profiles template a daily footprint per role. Emissions are calculated from a controlled factor library, in the same disciplined way costs are coded to accounts.
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